The Ultimate Guide to Summer Mobility with the Cloud
The chill of the winter months are fortunately nothing but a distant memory, as the simple pleasures of summer sun, flip flops and beach days are upon us. It seems as soon as the nice weather arrives, the aesthetics of our cubicles and traditional office environments become all that much more unbearable. Fortunately, thanks to cloud technology, you can break free from the gripping fluorescent lights and work from wherever you want.
As employers continue to embrace the flexibility that cloud technology and unified communication systems provide, the number of mobile and remote employees continues to rise. Below is an outline of the must-have mobile features to get you out of the office and keep you connected this summer.
Online Management- A key driver to mobility is to have a cloud-based phone system in place that offers the ability to make changes to your services anytime, from anywhere. With online customer portals like Broadview’s MyOfficeSuite™, users have complete control over their settings, preferences and services from any device. When you plan on working remotely this summer, be sure that you can access your phone preferences from anywhere. This way, you can change greetings, check voicemail, re-route calls and much more, without ever stepping foot inside the office.
Mobile Twinning- Mobile twinning is possibly the most convenient invention of our modern day, especially for those who are in and out of the office on a whim. Twinning ensures that you never miss a call, no matter where you are. This eliminates the need to give out multiple phone numbers or worse, have to lug a work and personal cell phone around with you. When mobile twinning is enabled, your office phone and cell phone, or any phone number of your choice, ring simultaneously. It’s perfect if you’re not sure where you are going to be. Plus, it offers the ability to switch back and forth from each device, without the caller every knowing the difference. This is ideal for anyone with plans to be working outside the office.
Voicemail via email- Voicemail is a quickly fading fad. No one wants to login and listen to messages or be forced to only listen to messages from their desk phone. Luckily, we no longer have to! With voicemail-to-email, you can have your voicemail messages emailed to you as an attachment so you can just listen to them right from your inbox. This is dream feature for those who are not planning on being in the office. You no longer need to call to login and check your messages periodically or come back to twenty new messages after a vacation. Stay up-to-date, without the hassle.
Video Conferencing- Sometimes you just need to be available face-to-face or to review something on a group call. With advanced online meeting and video conferencing software solutions like OfficeSuite HD Meeting®, you can do both from anywhere, on any device. Present, review, collaborate and conference anytime. Having a quality HD video conferencing solution with screen-share capabilities is essential for every mobile employee today.
Forward to Cell- Quality cloud-based phone systems offer the flexibility to program individual buttons and speed dials. One of the most useful ones to program is a “Forward to Cell” button. This way, when you know you are going to be out of the office and want your business calls to be forwarded to your cell phone, you just press the button before you leave and this will enable all of your calls to go straight to your cell phone, genius and free!
Voicemail Transcription- If you don’t have the time or the desire like most of us to listen to voicemail, then just read them! With Voicemail Transcription your messages are transcribed for you and sent to you via email. This provides you with who the caller is and a brief overview of what they needed so you can determine if you need to call them back, without ever needing to actually listen to the message. This is a real time-saver and especially helpful when traveling in loud locations.
Softphones- Softphones are great for people who need the same functionality of their business phone on-the-go, like caller ID, contacts, using company minutes and extension dialing. Softphones are typically available for PCs, Macs and mobile devices. This will literally turn your desired device into your actual business phone, which is the ultimate mobile feature for a remote worker.
Mobility is one of the greatest benefits that the cloud has provided to businesses. When you have the right solution in place, sky’s the limit for how mobile you can be. We hope you’ll be able to take advantage of some of these great features and gain that much-needed work-life balance this summer.